Description

The Director of Operations is a key management position which supports the pastor’s responsibilities and is a steward of the human, financial, and capital resources of the parish. In collaboration with the pastor, the Director of Operations develops comprehensive planning, implementation, and evaluation of parish goals and objectives. The Director of Operations enables the efficient and effective administration of parish resources.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Facilities Management 

• Oversees any major construction, improvement, or repair.
• Solicits and reviews bids and quotes and negotiates contracts.
• Establishes and monitors preventive maintenance programs for all properties.
• Oversees security measures to protect property and personnel.
• Oversees the management of parish facilities and grounds.
• Oversees plant safety and security systems.

Administrative 

• Directs the management of the parish office.
• Oversees the management of the parish records.
• Responsible for planning and implantation of all parish projects as defined and approved by the Pastoral Council and the pastor. 
• Responsible for parish liability and property insurance, and workers compensation with diocesan general insurance program.
• Maintains good working relationships, effective communications between parish staff, volunteers, various groups, and outside authorities.
• Attends all pastoral staff meetings, commission meetings, and committee meetings as necessary.
• Attends all diocesan meetings, as necessary representing the parish and pastor.
• Consults with and advises pastor on business and administrative matters that affect the parish.

Personnel

• In coordination with Diocesan Human Resources Office, updates job descriptions for all staff as required.
• Establishes and maintains evaluation process.
• Oversees the administration of salaries and diocesan benefit programs.
• Oversees payroll preparation for the parish.
• Supervises the administrative department heads.
• Participates in the hiring and termination policies of the parish in collaboration with the pastor.

Financial 

• Oversees the financial resources systems of the parish by assuring the preparation of a comprehensive annual budget, including revenue and expense projections, for review and approval of the pastor in consultation with the Finance Council.
• Oversees the monthly income and expenditures, authorizing purchases and payment of all bills, with the bookkeeper overseeing and assuring accurate and confidential financial record keeping systems.
• Oversees tabulation and deposit of all parish income and manages the preparation of monthly and quarterly financial reports for the pastor and Finance Council.
• Acts as liaison between the parish and the diocese in financial matters.

Additional Responsibilities

• Complies with Federal, State, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed action.
• Performs moderately complex work under limited supervision and maintains professional discretion in processing matters of a sensitive or confidential nature from both a legal and ethical perspective. 
• Performs additional projects as required by the principal.

Supervision

• Oversees parish leaders.

Requirements

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CATHOLIC FAITH

Practice of the Catholic faith is required. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.

EDUCATION and/or EXPERIENCE

• Master’s degree in business administration or related field from an accredited university.
• Demonstrated leadership ability based on 8 years of experience in an operational setting with at least 4 years of supervisory experience.

OTHER SKILLS and ABILITIES

• Working knowledge of accounting principles and practices and the ability to oversee the financial resources of the parish to include planning, budgeting, and reporting experience.
• Successful experience in campaign management and fund-raising in a non-profit setting. 
• Ability to develop communication and information technology systems and their functional and business applications.
• Working knowledge of facilities and building systems maintenance. 
• Excellent leadership skills with an ability to manage change and respond effectively to a broad range of situations in a fluid environment with time and resource constraints.
• Excellent interpersonal and organizational skills with an ability to motivate staff to achieve parish objectives.
• Excellent oral/written communication skills with an ability to work effectively with Lay staff and clergy (Bi-lingual in English and Spanish a plus);
• Excellent analytical skills with an ability to define problems, collect data, establish facts, and draw valid conclusions.

WORKING ENVIRONMENT

Work is performed mostly in an office setting. Employee may be required to work more than 40 hours including occasional evenings and weekends; performs extensive computer work.

PHYSICAL REQUIREMENTS

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (15 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Requirements are representative of the minimum level of knowledge, skills, and ability.